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  • 1.  Builing and Safery Agreement to provide digital format plans

    Posted 02-13-2012 09:05 PM
    This message has been cross posted to the following Discussion Forums: Small Project Practitioners and Project Delivery .
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    Hello Fellow Architects,

    Any of you happen to be executing similar certification in other jurisdictions?  This is a condition to get submitted project permitted. It is the  "Agreement to provide digital format plans" which in fact is a certification...
    Any advise welcomed!

    BUILDING & SAFETY DIVISION
    Beverly Hills, CA 90210
    AGREEMENT TO PROVIDE DIGITAL-FORMAT PLANS
    I, the undersigned, agree to the following:
    Upon completion of construction, and prior to final building inspection, digital-format plans shall be submitted to the City of Beverly Hills for the below referenced construction project, shall be in compliance with all City zoning and building codes, and shall be congruent with any "wet-stamped" paper format plans approved and issued by the City of Beverly Hills' Community Development Department.
    PROJECT ADDRESS: ___________________________________
    PROJECT NUMBER: ____________________________________
    PROJECT DESCRIPTION: ___________________________________
     Professional of Record (Printed Name)
    Professional of Record (Signature)
    _____________________________________________________
    Professional of Record's Mailing Address
    _____________________________________________________
    Professional of Record's E-Mail Address
    _____________________________________________________
    Professional of Record's Phone Number
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    Magdalena Glen-Schieneman AIA
    Los Angeles

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  • 2.  RE:Builing and Safery Agreement to provide digital format plans

    Posted 02-14-2012 04:12 AM
    There are a number of jurisdictions in the Dallas/Fort Worth Metroplex that require submittal of digital format plans. For the cities I've dealt with that simply means you agree to send them PDF's of your permit set. Although there are some legal issues, your architect's stamp can be scanned and turned into a PDF digital signature that can be added to sheets digitally. Again the legal issues are something to look into before going down that road. Alternatively you can print your set of drawings, stamp and sign them, then scan them back to PDF. I suggest calling and find out exactly what they are looking for.

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    Gordon McKenzie Assoc. AIA
    Tartan CAD Services
    Lewisville TX
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  • 3.  RE:Builing and Safery Agreement to provide digital format plans

    Posted 02-14-2012 10:25 AM
    Yes it is a certification, so "Get ye to your risk management adviser" to make sure your insurance coverage is on board with this. However, it is a limited certification, and not unusual.

    Note that while digital plans are required, manipulable digital plans are not required. Inclusion of an added statement of disclaimer is not precluded. By submitting these plans, the architect is not surrendering copyright.

    The plans that are required are what MasterSpec defines as "Record Drawings." These are the drawings originally approved by the AHJ, supplemented by modifications to the drawings also approved by the AHJ and issued during the course of construction. The DPOR is certifying that the submittal is "congruent" or identical to this collection of drawings.

    You are not being asked to incorporate the Contractor's "as-built" annotations, nor are you certifying that the construction at completion is "congruent" with the Record Drawings. You are being asked to certify that your submittal corresponds to the Record Drawings, and that they meet the code and zoning requirements - something you are required to do under state licensure laws anyway.

    The provision of Record Drawings may be an additional service under your Owner/Architect Agreement, so that is due for a review, and a conversation with your client regarding this requirement may be in order.

    I note as a specifications consultant that there is no provision in your AHJ's agreement for submittal of Record Specifications. Building officials frequently fail to review written specifications and their related modifications, despite the fact that the specifications incorporate many code requirements not evident on the drawings. We don't do a great job of educating code officials on the great usefulness of written specifications toward code compliance; if we did, their informed review could assist projects with better code compliance.

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    Philip Kabza AIA
    Partner and Dir Technical Services
    SpecGuy
    Charlotte NC
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  • 4.  RE:Builing and Safery Agreement to provide digital format plans

    Posted 02-14-2012 11:39 AM
    Sounds like a great additional service. Typically, record drawings are the responsibility of the owner/contractor unless you are under contract for project close out at the conclusion of CA. I have had one experience where a jurisdictional authority required record drawings in a digital format, the City and County of Denver required it, but since it was not a standard of the industry, we included it as a seperate fee to our client. I recommend you treat it like a rendering or other additional service that involves a third party, in this case the contractor, as only they will have shop drawing of what they put in if your role in construction administation was curtailed (as owners often do) or not even made part of your contract. Otherwise you can be on the hook for a lot of redrawing and conditions that are not verifiable. ------------------------------------------- Ricardo Ramos Assoc. AIA, LEED® AP, CSI Alpha Analysis, Inc. Arcadia CA -------------------------------------------
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