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Could fewer meetings actually improve project outcomes?

  • 1.  Could fewer meetings actually improve project outcomes?

    Posted 11-11-2025 10:53 AM
    Some firms are experimenting with "no-meeting" days. Would this help or hurt your team's productivity?
    Vote yes/no and share your reasoning.


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    Thesla Collier
    HNTB
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  • 2.  RE: Could fewer meetings actually improve project outcomes?

    Posted 11-11-2025 05:21 PM

    YES!  It gives my team the elbow room to do their jobs and collaborate with their peers without calling for meetings that are marginally productive most of the time.



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    Edmond Gauvreau, FAIA, F.SAME
    Washington, DC
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  • 3.  RE: Could fewer meetings actually improve project outcomes?

    Posted 11-12-2025 06:01 PM
    Maybe! I discovered early in my career that when things went south on a project, a lack-of or flaw-in communication was often the problem.  However, attendance by the entire design/construction team is not always necessary. Not everyone is needed at every meeting; meetings flow better when you have the right people dealing with the current hot issues.  And, it helps to have a well-prepared and detailed agenda circulated prior to the meeting. 

    JAMES R. LEV AIA, NCARB
    Architect, retired from Capital Programs
    University of Illinois 



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  • 4.  RE: Could fewer meetings actually improve project outcomes?

    Posted 11-20-2025 04:56 PM

    I agree.

    I also learned that when projects go off track, poor communication is often the root cause. T



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    Thesla Collier
    HNTB
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  • 5.  RE: Could fewer meetings actually improve project outcomes?

    Posted 11-20-2025 04:54 PM

    I agree and appreciate your response. Finding the right balance for the team is key 



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    Thesla Collier
    HNTB
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  • 6.  RE: Could fewer meetings actually improve project outcomes?

    Posted 11-11-2025 11:39 PM
    Depends! Meetings are good for firm morale and helps keep people on the same wave. 

    J. Robert Barnes, RA, AIA, NCARB.
    Robert Barnes & Associates
    Tel: (305)247-6150 
    NEW! Check Out Our Fishing Shirt Company here:https://savebaitlife.com    





  • 7.  RE: Could fewer meetings actually improve project outcomes?
    Best Answer

    Posted 11-13-2025 10:31 AM

    So many people say we need less meetings, but meetings are necessary and valuable.  Much of the problem is that most of us never receive training on how to organize, conduct, facilitate and follow-up from meetings - and those that have learned either forget or don't use the tools we have.  One of my favorite books is Death by Meeting, by Patrick Lencioni.  It is a quick read and outlines the 4 basic types of meetings: Check-in, Tactical, Strategic, Workshop.  Each has a different duration, format, purpose and goals.

    When we are thoughtful in the organization, preparation, facilitation and follow-up from meetings, they can be incredibly valuable tools. When we are not, meetings are an incredible time suck that wastes one of the only recoverable asset we have - time.  My challenge to all (including myself) for 2026 is to Meet Better.



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    Stephen Lafferty AIA
    Brailsford & Dunlavey, Inc.
    Seminole FL
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  • 8.  RE: Could fewer meetings actually improve project outcomes?

    Posted 11-20-2025 04:53 PM

    Death by Meeting by Patrick Lencioni is a great read for anyone looking to make meetings more productive and engaging.

    Thank you 



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    Thesla Collier
    HNTB
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  • 9.  RE: Could fewer meetings actually improve project outcomes?

    Posted 11-20-2025 07:25 PM
    I totally agree. Read more of his books also to get a better full picture of what works and what does not.

    Mark
    Mark B. Steppan, AIA, CSI, NCARB
    Making A Mark, LLC
    Studio 680, Inc.
    510-289-1824





  • 10.  RE: Could fewer meetings actually improve project outcomes?

    Posted 11-20-2025 04:57 PM

    I love this too, people first mentality 



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    Thesla Collier
    HNTB
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  • 11.  RE: Could fewer meetings actually improve project outcomes?

    Posted 11-25-2025 07:58 AM

    I would vote NO because communication is critical and there are always issues that need discussing or consideration as our buildings become more complex. But, I do agree that too many meetings can eat into productivity. However, I find that having 1 or 2 calls a day helps me organize my days better than when I'm "wide open". 



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    Steven Kent Assoc. AIA
    Cube 3 Studio
    Quincy MA
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