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  • 1.  Builing and Safery Agreement to provide digital format plans

    Posted 02-13-2012 09:05 PM
    This message has been cross posted to the following Discussion Forums: Small Project Practitioners and Project Delivery .
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    Hello Fellow Architects,

    Any of you happen to be executing similar certification in other jurisdictions?  This is a condition to get submitted project permitted. It is the  "Agreement to provide digital format plans" which in fact is a certification...
    Any advise welcomed!

    BUILDING & SAFETY DIVISION
    Beverly Hills, CA 90210
    AGREEMENT TO PROVIDE DIGITAL-FORMAT PLANS
    I, the undersigned, agree to the following:
    Upon completion of construction, and prior to final building inspection, digital-format plans shall be submitted to the City of Beverly Hills for the below referenced construction project, shall be in compliance with all City zoning and building codes, and shall be congruent with any "wet-stamped" paper format plans approved and issued by the City of Beverly Hills' Community Development Department.
    PROJECT ADDRESS: ___________________________________
    PROJECT NUMBER: ____________________________________
    PROJECT DESCRIPTION: ___________________________________
     Professional of Record (Printed Name)
    Professional of Record (Signature)
    _____________________________________________________
    Professional of Record's Mailing Address
    _____________________________________________________
    Professional of Record's E-Mail Address
    _____________________________________________________
    Professional of Record's Phone Number
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    Magdalena Glen-Schieneman AIA
    Los Angeles

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  • 2.  RE:Builing and Safery Agreement to provide digital format plans

    Posted 02-14-2012 09:17 AM


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    Michael Clark AIA
    Director Of Design
    H&H Design-Build
    New Albany IN
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    I work in several different jurisdictions and am certain I have signed one of these, but I don't understand the purpose.  It used to be my stamp and signature meant the same.







  • 3.  RE:Builing and Safery Agreement to provide digital format plans

    Posted 02-14-2012 10:24 AM

    Hi.
    In addition to posting here in this forum, I would suggest you send this form to any professional liability insurance company, such as, I believe, Zurich, or DPIC.  They may have some interesting insights.
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    Timothy Brocato AIA
    Alexandria LA
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  • 4.  RE:Builing and Safery Agreement to provide digital format plans

    Posted 02-14-2012 11:36 AM
    I understand your concern.  I see they are requesting digital files, but there is no indication of what format was requested.  If you are concerned about differences between BIM/CADD content and paper content, perhaps a set of .pdfs would satisfy their request.  This would be "congruent with" the paper copies already submitted.   With respect to certification of code compliance, there is similar language in IBC 106.1.1, "Construction documents shall be of sufficient clarity to to indicate the location, nature, and extent, of the work proposed and show in detail that it will conform to the provisions of this code, etc. etc.,... as determined by the building official."  If you don't like the certifying language, you might suggest an alternate, such "not in conflict with" rather than "in compliance with."  Good luck.  

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    Jesse Hopkins AIA
    Architect
    NOR-SON, Inc.
    Baxter MN
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  • 5.  RE:Builing and Safery Agreement to provide digital format plans

    Posted 02-14-2012 11:49 AM
    You should consult your attorney if you do not already have a digital documents release form which limits your liability. The request you quoted does not specify a format, so .PDFs might suffice, rather than CAD files. Regarding certification, it seems that you are only certifying "to the best of your knowledge" that the plans comply with City Zoning and Building Codes, as you do when submitting the stamped hard copies for permitting. The balance of your certification is that the electronic version is the same as the hard copy. Your attorney or other practitioners in your locale can provide more specific guidance. Good luck!

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    Michael McBride AIA
    Construction Administrator
    JBHM Architects, P.A.
    Jackson MS
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  • 6.  RE:Builing and Safery Agreement to provide digital format plans

    Posted 02-14-2012 12:51 PM


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    Mark Robin AIA
    Mark Robin Architecture
    Nashville TN
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    I guess architects should refuse to sign the document on the grounds of this service is not insurable.  Perhaps reworded the document can be a viable solution with the jurisdiction.  They need to be explained why this document is unreasonable to ask architects.







  • 7.  RE:Builing and Safery Agreement to provide digital format plans

    Posted 02-14-2012 01:09 PM
    I would suggest extreme caution with any certification.

    Under normal circumstances, an Architect does not warrant that his or her work product comports with applicable codes, laws, ordinances, or for that matter, anything.  The normal standard is the governing standard of care - that level of care which a similarly situated Architect of like training, education and experience, practicing in the same or a similar local, would render.  That standard is average - it is not perfection.  The standard takes into account the possibility that errors and oversights can occur.  If the average Architect might have committed the same error or oversight, then no breach of the standard of care occurred.

    While I am not familiar with the law in every state, in most states, the law does not impose a warranty on professional services.  Therefore, there is no warranty of any kind unless you create one.  A certification arguably does that.  When an Architect "certifies" that, in this example, his or her work product is "in compliance with all City zoning and building codes" that is akin to a warranty - a warranty in effect of perfection.  Since the prevailing standard of care is not perfection, the certification has effectively elevated the standard of care in that specific instance in that it obligates the Architect to a standard that is beyond that prevailing in the industry.  Nothing stops an Architect from warranting anything - but if they do, then those warranties are generally enforceable.  If an Architect certifies that his or her work product complies with all zoning and building codes for example, and lt is later determined that may not in fact be the case (and perfection is of course a tall order - we strive for it but never can really achieve it) then the lack of compliance is a breach of the warranty.  That in turn engenders claims where one could not lie at common law under the traditional standard of care analysis.

    Understand also that certifications or warranties may void insurance coverage.  As a professional, your carrier insures you against your inadvertent failure to comply with the general prevailing standard of care.  If the standard of care does not require perfection, but you nevertheless agree to achieve perfection, you have obligated yourself to a duty that exceeds that imposed by the standard of care.  That excess duty over and above the standard of care - i.e.; what is effectively an agreement to achieve perfection - is not likely something your carrier has underwritten.  Said another way, you could comply with the standard of care (which is short of perfection) and yet fail to achieve perfection.  In that instance, since you have not breached the general prevailing standard of care, you have not committed an act for which you have insurance coverage.  However, because you haven't achieved perfection, you may have exposed yourself to liability.

    The best suggestion would be to have certifications reviewed by an Attorney familiar with the law in your state.  This is dangerous and touchy area, and it could have serious ramifications if not handled with the utmost care.






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    Frederick Butters FAIA, Esq.
    Attorney
    AIA Detroit
    Southfield MI
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  • 8.  RE:Builing and Safery Agreement to provide digital format plans

    Posted 02-15-2012 01:10 PM

    . . . and just think, in less than a decade there will have been enough format and media changes that probably nobody will be able to open the "certification" document anyway.  Maybe we should just submit the required "digital-format" file using AutoCAD Release 14 on 5.5" floppy discs. 

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    Lee Young AIA
    Firm Owner
    Lee Candler Young AIA
    Richardson TX
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  • 9.  RE:Builing and Safery Agreement to provide digital format plans

    Posted 02-16-2012 01:27 AM
    It would be interesting to see the reaction of the BH Building dept if they were required to certify that their review was complete and that every possible code violation had been found and reported to the applicant.  Most building depts have some sort of squishy disclaimer that allows them to give you bad advice, discover the error during construction, and have it repaired at the owners expense.

    Perhaps insisting on the Building dept certify their flawlessness might make them more amenable to dropping the perfection requirement from their language.  Most likely the language was drafted by the City Attorney, a person likely to be more familiar with criminal codes and Miranda rights than civil construction law.  I think if you find the right person to push you'll get them to back down, but I'm pretty sure that the clerk accepting plans at the counter isn't that person.

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    Klaus Steinke AIA
    Principal
    Klaus Steinke Architect
    Las Vegas NV
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